Tender Management is a strategic and operational process that guides each stage of a public tender, from selecting procedures to preparing documentation and assessing the final bids. The primary aim is to ensure maximum efficiency, precision and compliance, managing each phase with attention to detail and in accordance with applicable regulations.
At SCI Value, the Tender Management service is rooted in direct and extensive experience in the operational management of public tenders, optimised for private clients.
Our approach is structured into four phases. These steps form the foundations of SCI Value’s Tender Management service and define the structured method by which we approach every tender procedure.
- Preliminary information gathering
To fully understand the client’s needs, we gather all necessary information from the areas involved in the tender: commercial, technical, administrative/financial. This provides a clear and comprehensive overview, essential for establishing the entire tender strategy effectively.
- Feasibility assessment
Each tender is preceded by an in-depth feasibility analysis assessing timelines, the completeness of the technical and administrative documentation, the resources available, and the requirements needed to draw up the invitation letter or tender. We focus on analysing the tender documentation, evaluating costs, timings and key details, with a particular emphasis on the minimum eligibility requirements for the candidates to be invited.
- Preparation of tender documentation
Thanks to an in-depth knowledge of public and private procurement regulations, we prepare both technical and administrative tender books, submitting them to the client for formal approval. Upon the client’s approval, we send the documentation to preselected parties, managing site visits and requests for clarifications, right up to receiving bids via a dedicated account.
- Document verification and contract award management
Document verification is the last step of the process. We analyse every administrative and technical document to ensure the bidding company has accurately responded to the requirements of the invitation letter or tenders, both from a documentation and a technical/economic perspective. The combination of regulatory expertise and technical audits enables us to manage complex tenders comprehensively.
Technical expertise in price formulation allows us to assess the offer’s competitiveness in terms of discounts.
